Personal Secretary to Dean

Opportunity Information

The Role

Shifa College of Pharmaceutical Sciences (Shifa Tameer-e-Millat University), Islamabad, requires a Personal Secretary to the Dean (STMU scale 7) to provide complete secretarial and administrative support.

•Provide complete secretarial and administrative support to the Dean and ensure efficient office operations •Handle official correspondence, emails, calls and visitors, including drafting, proofreading and dispatching communications while maintaining confidentiality •Manage the Dean's schedule, appointments, meetings, travel arrangements and official engagements •Coordinate meetings, prepare agendas, record and circulate minutes and follow up on decisions •Maintain organised physical and electronic records, files, notifications and official documentation •Liaise with departments, faculty, students, regulatory bodies and external stakeholders •Assist in academic, regulatory, accreditation, audit and inspection-related matters •Monitor deadlines, track pending cases and ensure compliance with university policies, statutes and HEC guidelines •Ensure office discipline, professional protocol and effective visitor management •Perform any other duties assigned by the Dean related to official functions

Applicants General Eligibility & Requirements

Education, Experience and Skills Requirements