Admin Coordinator

Opportunity Information

The Role

Keeps the Karachi office running: manages calendars for heads of department, books travel for the Pakistan team and handles day-to-day office administration.

•Manage calendars, meetings and priorities for heads of department across Karachi and Dubai time zones •Prepare meeting packs, take and circulate minutes and track action items to closure •Screen calls, emails and visitors; handle correspondence and confidential documents •Plan and book flights, hotels and ground transport in line with the travel policy •Arrange visas, invitation letters and supporting documents for Pakistani passport holders •Coordinate the CEO's Pakistan visits end to end •Process travel advances, per diems and travel expense claims; keep a travel log •Run daily office operations: housekeeping, building management, utilities, power backup, internet and security •Manage office supplies, stationery and the fixed asset register; maintain filing and records •Source and manage vendors; raise purchase requests, verify invoices and maintain petty cash •Arrange onboarding logistics, maintain attendance and leave records and coordinate medical insurance with HR •Organise staff meetings, town halls and team events •Act as first point of contact for visitors, clients and service providers in Karachi

Applicants General Eligibility & Requirements

Education, Experience and Skills Requirements