Procurement Specialist

Opportunity Information

The Role

PRAL is hiring a Procurement Specialist in Islamabad to plan, execute and manage the end-to-end procurement of goods, works and services in compliance with applicable policies and SOPs, ensuring transparency, fair competition, timely acquisition and value for money.

•Prepare the annual procurement plan with user departments, aligned with budgets, and publish it on EPADS or as per prevailing policy and SOPs •Assess requirements, conduct market research and cost estimates, and recommend the appropriate procurement method within prescribed financial limits •Develop clear specifications and TORs with technical and user departments •Prepare bidding documents (RFPs/ RFQs) with evaluation criteria, terms and securities, and obtain required approvals •Publish notices, bidding documents and addenda on EPADS within prescribed timelines •Manage bidder queries, pre-bid meetings, bid receipt, opening and custody of bid securities •Support evaluation committees and facilitate evaluation reports and award recommendations •Publish technical and final evaluation results, handle grievances, process award and contract signing •Ensure compliance with applicable rules, SOPs, internal policies and integrity requirements •Maintain auditable procurement records, keep EPADS updated and facilitate audits •Report on procurement status, timelines, savings and compliance, and advise management on risks •Maintain the vendor database and vendor performance records, and evaluate vendor and contract performance •Support contract administration, variations and closure •Build and maintain procurement analytics dashboards to inform planning and management decisions •Consolidate recurring requirements into category plans and propose framework agreements •Introduce should-cost models, whole-life-cost evaluation and performance-based specifications for IT systems and software •Develop standard checklists and a pre-audit compliance gate at each procurement stage •Apply red-flag screening for collusion, abnormally low bids and conflicts of interest •Conduct market-sounding and vendor orientation sessions and promote SME inclusion and environment-friendly criteria •Maintain a lessons-learned register and procurement playbooks, and orient user departments and committee members

Applicants General Eligibility & Requirements

Education, Experience and Skills Requirements