Assistant Manager (Finance & Grants)- Department of Surgery

Opportunity Information

The Role

Assistant Manager (Finance & Grants) in the Department of Surgery at Aga Khan University, Karachi, leading the financial activities of the department and managing research grants administration.

•Negotiation with the University’s various departments for timely completion of the grant checklist process •Providing advice and guidance to PI regarding the administration of sponsored projects •Acting as liaison between PI and Office of Research and Graduate Studies to resolve pressing concerns in time for meeting submission deadlines •Conducting regular sessions for PI and senior research staff on dynamics and regular updates in the due diligence process •Reviewing the proposal while considering institutional and prospective granting agencies’ requirements •Devising advanced contracts and grants concepts to manage a high volume of proposals and sub-awards involves significant complexity and liaising with the legal department •Keeping abreast of frequent developments in research and grants Administration fields (like CFR, AFR, etc.) •Conducting technical, management, and financial review of upcoming research proposals •Assisting in resolving modification issues that may involve contacting a funding agency •Reviewing specific terms and conditions to answer questions regarding the allowability of expenses •Conducting Audit of subcontracts for appropriate allocation of funding •Ensuring that all active projects have valid ERC may involve sending regular progress reports of the project •Guiding faculty members on how to inform ERC regarding proposal changes and keeping ERC well informed •Timely submission of new applications/ exemptions for the Departmental Research Committee and subsequently submitting it to ERC •Coordinating with other departments of AKU to ensure our research grants are following the regulatory requirements •Ensuring compliance with contract terms and conditions, practicing effective communication and control, managing contract changes, resolving claims and disputes, and eventually proper invoicing, resulting in timely payment •Preparing and reviewing financial policies and procedures and give recommendations for implementation/ improvement to the management •Coordinating with department chair and section heads for the preparation of their departmental goal •Providing regular and periodic reports such as Grant Variance Report (GVR), budget variance report (BVR) and financial performance (FP) •Preparing and coordinating for costing, feasibilities and working for programme and non-programme based workshops, seminars and other events •Preparing and coordinating to monitor capital item consumptions including replacement, renovations, and staff FTE monitoring and reconciliation •Providing budgetary approval for payment vouchers as per the approved authority matrix within specified timelines •Processing purchase requisition, personnel requisitions and travel request as per approved budgets •Managing both intramural grant ( urc, seed money etc ) and extra mural grants processes and financials, including DTA and MTA for intramural grants •Ensuring that each project ends with a “closeout process” that all work has been completed, required reports have been submitted, and any outstanding financial matters have been resolved •Preparing and managing annual planning exercise and departmental budget •Lead financial activities of the department and provide regular and periodic reports to the management

Applicants General Eligibility & Requirements

Education, Experience and Skills Requirements